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Current Job Opportunity

Date

January 31, 2014

Closing Date

Open Until Filled

Position Number

01500

Position Title

Trial Court Administrator

Job Location

Eighth Judicial Circuit Court, Gainesville, Florida

Salary Range

$6,779.92 - $13,654.76 (Monthly)

Job Description

General Description

 

The Trial Court Administrator is the Chief Executive Officer of the Eighth Judicial Circuit. The position reports directly to the Chief Judge and serves at the pleasure of the court: 

 

Trial Court Administrator. Each Trial Court Administrator shall be selected or terminated by the chief judge subject to concurrence by a majority vote of the circuit and county judges of the respective circuits.

Fla. R. Jud. Admin. Rule 2.215(d).  

The essential function of the position within the organization is to direct and manage trial court operations, programs and services in the six counties comprising the Eighth Judicial Circuit. The position is responsible for staff supervision; performing strategic planning; managing court programs and services, and implementing policy and procedures; developing and administering state and county budgets, state and county financial reports; overseeing web site and technology development and services; building facilities oversight, maintenance and development and performing related administrative functions; coordination of security and emergency operations, planning, recruitment and training of staff.  The position assists in formulating long range goals for the organization; develops policy and position papers and performs overall related administrative functions.

 

Activities, Functions, Responsibilities

The Court Administrator provides leadership and management of the following departments and functions: Administrative Services, Criminal Court Services, Family and Civil Court Services,  Jury Management, Technology and Information Services, Media Services, Magistrate/Judicial Hearing Officers, Staff Attorneys, Court Reporting, Court Interpreting, Mediation Services and other court programs.

The Court Administrator is responsible for directing the administrative functions of the court system which includes matters such as developing policies and procedures in consultation with the Chief Judge to ensure efficient and economical organizational operations; preparing complex reports or correspondence; conducting special studies or research; establishing staffing standards, selecting or recommending selection of staff; staff training and assignment;  evaluation of staff and job performance; counseling, disciplining, and termination or recommending termination; and preparing periodic employee performance evaluations.

The Court Administrator has daily interaction with the Chief Judge, the judiciary, judicial staff and all members of the court regarding policy and operational matters; responds to court system needs in regard to immediate and long term trends; coordinates and supports judicial branch leaders in achieving the court system’s objectives.  The Court Administrator liaisons with public and private agencies and represents the interests of the circuit before the County Commissions, Clerks of Court, and Sheriffs of all six counties, the Office of the State Courts Administrator and others. The Court Administrator must possess a thorough understanding of the Florida courts and the local and statewide political process.

The Court Administrator  supervises  the  preparation  and  submission of proposed budget requests for the court system; collaborates on development of capital projects; oversees fiscal activity to ensure proper accounting controls to review and approve expenditures; informs the judiciary of final budget requests and any proposed substantive law changes and appears in support of final budget requests on behalf of the court; coordinates educational and training sessions for the state courts system and related personnel; collects and compiles uniform financial and statistical data and information reflecting cost, workload, business and other functions related to the court; and is the custodian of all records in the administrator’s office. Decisions often require proactive intervention and can have statewide or precedent setting import that requires problem solving skills applied in a highly visible and stressful environment.

The Court Administrator supervises communications to promote the organization and coordinate media relations, and supervises information technology to ensure provision of useful productive electronic systems to increase productivity. 

Education and Training Guidelines

Bachelor’s degree from an accredited four-year college or university with a major in public, judicial, or business administration; criminal justice; or a related social science; and six years of substantial management experience, preferably in court, judicial, or legal administration.

 

A Juris Doctor, Master’s degree or NCSC ICM Fellow is preferred. Juris Doctor or NCSC ICM Fellow may substitute for three years of management experience.  If the candidate has earned a Master’s degree or a more advanced degree as specified above, or a Juris Doctor degree, then an undergraduate degree in any subject area of discipline is acceptable.

Competencies

Applicant must possess highly developed skills and expertise in organizational leadership, management of complex organizations, supervision, and communication. The successful applicant must have the ability to demonstrate leadership in the administration of Florida’s courts through respect, integrity, innovation, flexibility, accountability, and excellence.

 

Must be able to frequently and intensively interact with judges and court managers from all levels of the court system and be comfortable with and confident about integrating, employing, and responding to numerous streams of information and sometimes conflicting demands. This individual must be capable of formulating and implementing plans in a timely and efficient manner once goals and policies have been established by Eighth Judicial Circuit.

 

It is essential for the individual in this position to possess the ability to articulately describe the judicial function and the role of the courts within our system of government; have the ability to present court interests and values before the Legislature; work with the leadership of state and local government, national court organizations, and private enterprise; and effectively represent the courts before the public and to the media.

 

Must possess the ability to develop and present goals for long range and short range strategic planning for the judicial branch; develop and implement administrative policies, procedures and services for the state court system; assess technology needs and provide direction for the development of technological solutions for the judicial branch; provide guidance and direction for human resource management in the state courts, including the recruitment and retention  of  skilled  personnel  and  the  development of  professional  competencies  through education and training of court officers and staff; oversee the preparation of a large and complex operating budget.

 

Successful applicant must possess knowledge of modern personnel administration and principles of organizational behavior. Knowledge of court management methodology, case management, ancillary court services and activities necessary to support the core functions of trial and appellate courts is also required.

Special Comments

Salary and Benefits

Salary schedule for the Trial Court Administrator is $81,359.04 - $163,857.13 annually with the starting salary toward the lower or middle of the range.  The salary for the Court Administrator is to be negotiated and will be commensurate with education, training and experience.  Competitive compensation package includes health insurance, retirement plan, life insurance, a self-funded deferred compensation plan, and other services.

How to Apply

A State of Florida Employment Application, cover letter, resume, and copy of college degree(s) or transcripts are required.  The position will remain open until filled.  Please submit these documents electronically to employment@circuit8.org, or via mail to Human Resources Manager, Alachua County Family/Civil Courthouse, 201 E. University Avenue, Room 410, Gainesville, FL 32601.  For special accommodations to participate in the selection process, please call (352) 337-6237 (Office & TDD). The successful applicant will be subject to a criminal background check. EOE.