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Current Job Opportunity

Date

February 22, 2017

Closing Date

Open Until Filled

Position Number

03306

Position Title

Deputy Clerk II - District Court

Job Location

Fourth District Court of Appeal, West Palm Beach, Florida

Salary Range

$2,792.67 Monthly*,
*The successful candidate will be hired at the minimum salary.

Job Description

The essential function of the position within the organization is to perform detailed clerical tasks for the Office of the Clerk of Court in the processing of appellate case files. The position is responsible for delivering files and mail, filing closed civil and criminal files and appendices, scanning criminal briefs, clocking in, filing and retrieving civil and criminal records for argument, returning civil and criminal records, and making requested photocopies. The position works under general supervision according to some procedures; decides how and when to complete tasks.
 

*The position works under the supervision of the Clerk of the Court and the Chief Deputy Clerk. The

Deputy Clerk II - Case Support works professionally with other Clerk's Office personnel, judges, court employees, and the general public on a routine basis. The essential function of the position within the organization is to perform detailed tasks for the Office of the Clerk of the Court related to the processing of appellate case files. The position is responsible for:

• Assisting the Clerk of the Court and the Chief Deputy Clerk with processing incoming filings, office workflow, office administration, drafting correspondence, and running statistical reports

• Serving as a liaison to internal court personnel and other court clerks

• Responding to in-person and telephone inquiries from members of the public

• Creating new appeals and petitions in the automated case management system

• Docketing incoming electronic and paper filings

• Issuing court opinions, mandates, and orders

• Preparing, maintaining, and distributing argument/conference calendars, including assignment of cases to merits panels

• Handling and scanning, as necessary, incoming mail

• Maintaining case files and exhibits

• Processing filing fees

• Handling paper and electronic copy requests

Education and Training Guidelines

Associate's degree in paralegal, legal assistant, law, or a closely related field, and three years of related experience. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Preference will be given to applicants who: (1) hold a bachelor's degree or higher; or (2) have prior experience working in a court setting.

Competencies

Data Responsibility:
Collects, classifies, and formats data or information.

People Responsibility:
Provides assistance to people to achieve task completion.

Assets Responsibility:
Requires minimum responsibility for only small amounts of case for court fees, small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.

Complexity of Work:
Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.

Impact of Decisions:
Makes decisions with moderate impact - affects those in work unit.

Equipment Usage:
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing and Case Management System.

Ability to lift boxes weighing up to 25 pounds over their heads.

Special Comments

Knowledge, Skills, and Abilities

Experience and proficiency in Microsoft Windows, Microsoft Office, and Adobe Acrobat is essential.

How to Apply

Please e-mail a State of Florida Application and a resume with a detailed employment and salary history to EmplyApp@flcourts.org. All materials must be submitted in PDF format. Additionally, the subject line of the email must read: Deputy Clerk Application. For a State of Florida application, please go to: http://www.4dca.org/employment.shtml.

All submissions must contain all necessary paperwork.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information, or disability.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application/selection process, please contact Marshal Daniel DiGiacomo at (561) 242-2000.