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Current Job Opportunity

Date

October 20, 2017

Closing Date

November 13, 2017

Position Number

02458

Position Title

Judicial Assistant - Circuit Court

Job Location

Eighteenth Judicial Circuit Court, Sanford, Florida

Salary Range

$3,081.72 (Monthly*)
*The successful candidate will be hired at the minimum salary.

Job Description

The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support to the assigned circuit court judge’s office. The position is responsible for administrative, secretarial and clerical tasks of high responsibility. The position works independently under general supervision according to some procedures; developing work methods and sequences.

*Highly responsible position serving at the pleasure of the presiding judge, handling the day-to-day operations of a Circuit judicial office.  Individual must exercise a high degree of initiative and independent judgment in performing confidential and complex legal secretarial work related to the daily operations of the trial court.  Position serves as first point of contact for the Judge, and has daily interaction with the assigned court staff, attorneys, general public, and other court-related agencies.  Responsibilities include but are not limited to managing the Judge’s office and court calendar, preparing correspondence, and maintaining an efficient filing system.  Successful candidate should possess excellent organizational, office management, communication, and interpersonal skills with emphasis on outstanding customer service delivery. 

Education and Training Guidelines

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.

High school diploma or GED, and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field and four years of related experience.

*Graduation from a standard high school or an equivalency diploma issued by a state department of education or the United States Armed Forces and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field.  Four years of related experience is essential.

Competencies

Data Responsibility:
Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Compiles, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:
Gives information, guidance, or assistance to people who directly facilitate task accomplishment; may give instructions or assignments to helpers or assistants.

Assets Responsibility:
Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; composes specialized reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.

Complexity of Work:
Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.

Impact of Decisions:
Makes decisions with moderate impact - affects those in work unit.

Equipment Usage:
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing.

Special Comments

Knowledge, Skills and Abilities

Demonstrated proficiency operating a personal computer using Microsoft Windows and Office products, specifically Outlook and Word.

Knowledge of the Florida State Courts System and legal terminology.

Maintains and/or coordinates schedules and calendars for Judge, which may include scheduling of trial/hearing dates, various meetings, and/or judicial conferences.Associated work could include the posting/distribution of trial dockets, court orders, notices, schedules, and/or court calendars.

Act as a judge’s liaison and representative for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, etc., as to the judicial procedure and policy for the office.

Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people.

Must have excellent attention to detail.

Ability to work independently with direction, and take appropriate initiatives in order to resolve issues and produce accurate work products.

Ability to efficiently organize, multi-task and prioritize work, and meet deadlines.

Ability to exercise high degree of judgment, tact, and diplomacy, and maintain confidentiality.

How to Apply

Submit a completed ORIGINAL State of Florida application is required and must be submitted to Court Administration for consideration, by Monday, November 13, 2017, 5:00 p.m.  Resumes may be attached as supplemental documentation only and will not be accepted as stand-alone documents.  Applications should be submitted to:

Criminal Justice Center
Attention: Kelly Bierfreund, HR - Court Administration
101 Eslinger Way
Sanford, Florida  32773
(407) 665-4930

For additional information, please visit http://www.flcourts18.org   “Employment Tab”;   Seminole Job Opportunities.

Human Resources: (407) 665-4930 for Seminole positions.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

If you need an accommodation to participate in the application/selection process, please call the contact Human Resources (407) 665-4930 prior to the application deadline. If you are hearing or voice impaired, call 711.