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Current Job Opportunity

Date

July 18, 2014

Closing Date

September 26, 2014

Position Number

11146

Position Title

Senior Secretary

Job Location

Office of the State Courts Administrator, Court Education, Tallahassee, Florida

Salary Range

$2,060.61 - $4,150.07 Monthly*

*The successful candidate will be hired at the minimum salary.

Job Description

The essential function of the position within the organization is to provide complex clerical/secretarial support. This position is responsible for a variety of office tasks. The position works under general supervision of attorneys, following office procedures; and may, in some instances, decide how and when to complete tasks.

 

This is responsible work performing a variety of secretarial, administrative support, and clerical duties for Senior Attorneys. The Senior Secretary is responsible for typing correspondence, reports, charts, memoranda, etc., using a personal computer. The Senior Secretary is also responsible for establishing and maintaining a comprehensive office filing system, using Microsoft Outlook, Microsoft Office and related programs as needed; preparing travel arrangements; scheduling meetings and conference calls; and making corrections to educational materials. A variety of working relationships are established with State Courts system personnel, judges and non-judicial personnel and the general public. The Senior Secretary works independently, but under the general supervision of 2-3 attorneys. The Senior Secretary must exercise discretion in dealing with confidential and sensitive information; must be detail oriented; and willing to proofread and work cooperatively. Some occasional travel may be required.

Education and Training Guidelines

Education:

·         High school diploma or general education diploma (GED)

 

Experience:

·         Two years of experience in office skills, computer operation or a closely related field.

·         Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Competencies

Data Responsibility: Gathers, organizes, analyzes, examines, or evaluates data or information and may prescribe action based on these data or information.

 

People Responsibility: Provides assistance to people to achieve task completion; may instruct or assign duties to coworkers.

 

Assets Responsibility: Has responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management of a small division; handling supplies of high value or moderate amounts of money consistent with the operation of a small division.

 

Mathematical Requirements: Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.

 

Communications Requirements: Reads technical instructions, charts, and/or procedures manuals; composes routine reports and completes job forms; speaks compound sentences using standard grammar.

 

Complexity of Work: Performs semi-routine work involving set procedures and rules, but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.

 

Impact of Decisions: The impact of decisions is moderately serious – affects work unit and may affect others.

 

Equipment Usage: Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or spreadsheets.

Special Comments

·         Experience working in the legal field preferred.

·         Experience working with Adobe Acrobat Professional desired.

How to Apply

Submit a current and complete State of Florida Employment Application to the People First Service Center online at https://peoplefirst.myflorida.com/.

 

For additional information, questions, or concerns, please contact: Personnel Services at 850-922-7034.

 

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.

 

The successful applicant will be subject to a criminal background check.

 

We are an equal opportunity employer.  We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

 

We hire only U.S. citizens and lawfully authorized alien workers.

 

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.