Current Job Opportunity

Date: July 20, 2010

Closing Date: August 13, 2010

Position Number: 00035

Position Title: Administrative Assistant I

Job Location: Office of the State Courts Administrator, Office of Personnel Services, Tallahassee, Florida

Salary Range: $2,318.32 - $4,404.81 (Monthly*)

*The successful candidate will be hired at the minimum salary.

This is responsible work performing a variety of secretarial, administrative, fiscal, and clerical work supporting the Office of Personnel Services. The Administrative Assistant I is responsible for typing and editing correspondence, detailed reports and charts, memoranda, and job opportunity announcements, using a personal computer and applications such as Microsoft Word, Microsoft Excel, and Dreamweaver. The Administrative Assistant I is also responsible for establishing and maintaining a comprehensive office filing system; ordering and maintaining supplies; preparing travel arrangements; scheduling meetings, training events, and conferences; and preparing materials for presentations, meetings, and training sessions. The Administrative Assistant I works independently and must exercise discretion in dealing with confidential and sensitive information. The Administrative Assistant I must meet deadlines and plan and establish priorities for multiple work assignments, including long and short range projects. Work is performed under general supervision.

Education and Training Guidelines:

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.

Bachelor’s degree and one year of experience in business administration, office skills or a related field.

Competencies:

Data Responsibility:
Collects, classifies, and formats data or information.

People Responsibility:
Provides assistance to people to achieve task completion; may instruct or assign duties to coworkers.

Assets Responsibility:
Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to coworkers and people outside the organization.

Complexity of Work:
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Decisions:
Makes decisions with minor impact - affects only those in immediate work area and may affect those in other work units.

Equipment Usage:
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or spreadsheets.

Special Comments:

*Desired experience with advertising vacant positions on People First, tracking expenses using excel spreadsheets, creating PDF documents and using Dreamweaver to post documents to the web.

*Knowledge of State Purchasing Card and vendor invoice processing; and knowledge of and ability to understand and follow Section 508 guidelines in their work also desired.

Knowledge of and ability to use correct English grammar, spelling, and punctuation. Knowledge of and ability to perform basic mathematical operations and simple statistics. Ability to plan and prepare reports, correspondence, and charts in a variety of formats. Ability to use a personal computer and applications such as Microsoft Word, Microsoft Excel, Adobe Acrobat, PowerPoint, and Dreamweaver. Ability to anticipate and plan for staffing needs for multiple projects and activities. Ability to organize work, establish priorities, and meet deadlines. Ability to organize and/or automate office procedures and maintain an effective filing system. Ability to manage multiple assignments including long and short range projects. Ability to communicate effectively. Ability to deal tactfully with the public. Ability to use independent judgment and discretion concerning confidential information.

How To Apply:

Submit a current and complete State of Florida application and verification of required education (i.e., copy of college degree or college transcript) to: