Current Job Opportunity

Date: February 15, 2013

Closing Date: Open Until Filled

Position Number: 01479

Position Title: Administrative Assistant II

Job Location: Third District Court of Appeal, Marshal's Office, Miami, Florida

Salary Range: $31,525.20 - $58,813.20 (Annually)

This is responsible work providing advanced accounting, fiscal, administrative and clerical support to the Marshal’s Office.  The Administrative Assistant II monitors financial actions in FLAIR, pre-audits invoices and travel reimbursement requests, obtains bids for purchases, and monitors unit expenditures.  Collects and analyzes data for statistical reports and assists in conducting surveys.  Composes/drafts and/or types correspondence, memoranda, reports, e-mails, and other documents observing strict confidentiality.  Sets up and maintains files, books, records, and other departmental systems of responsibility; provides database updates as required.  Gathers and maintains information/data to support periodic and special reports for the area of responsibility; makes copies and distributes to appropriate personnel or departments as designated.  Performs clerical tasks such as processing incoming mail, performing data entry, filing, faxing, or photocopying.  Screens telephone calls and visitors; provides information, resolves issues, directs caller/visitor to proper personnel, or takes messages.

Education and Training Guidelines:

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.

Bachelor’s degree and two year of experience in business administration, office skills or a related field.

Competencies:

Data Responsibility:
Compiles, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:
Provides assistance to people to achieve task completion; may instruct or assign duties to coworkers.

Assets Responsibility:
Requires some responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the handling of or accounting for materials, supplies, or small amounts of money.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and other state or local government offices.

Complexity of Work:
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Decisions:
Makes decisions with moderate impact - affects only those in immediate work area and may affect other work units.

Equipment Usage:
Handles or uses machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Special Comments:

Expert knowledge of MS Excel; ability to create and troubleshoot complex formulas and link spreadsheets. Proficiency in MS Word and Outlook.
Ability to perform coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results. Ability to read journals and manuals, compose reports and business letters using proper format and grammar.
Ability to type 40 correct words per minute.  Ability to file materials numerically and alphabetically.  Ability to follow oral and written instructions.  Ability to communicate clearly.  Knowledge of English grammar, punctuation and spelling.  Ability to organize work. 
Ability to exercise discretion and confidentiality in handling matters for the Court.

How To Apply:

Submit a current and complete State of Florida application and verification of required education (i.e., copy of college degree or college transcript) to:

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 5:00 p.m. on the closing date.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.