Current Job Opportunity

ANTICIPATED VACANCY

Date: October 27, 2009

Closing Date: November 9, 2009

Position Number: 09921

Position Title: Administrative Assistant II

Job Location: Second Judicial Circuit Court, Tallahassee, Florida

Annual Minimum Salary:  $30,320.04*

*The successful candidate will be hired at the minimum salary.

The essential function of the position within the organization is to provide advanced administrative, coordinating, organizational, and clerical support for the Office of Mediation Services.  Also to perform a variety of secretarial duties for the Alternative Dispute Resolution (ADR) Director, such as preparing calendars, schedules mediations, type agreements, files and answers the phone. 

Education and Training Guidelines:

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.

Bachelor’s degree and two years of experience in business administration, office skills or related field.

Competencies:

Data Responsibility:
Compiles, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:
Provides assistance to people to achieve task completion; may instruct or assign duties to coworkers.

Assets Responsibility:
Requires some responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the handling of or accounting for materials, supplies, or small amounts of money.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and other state or local government offices.
 
Complexity of Work:
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Decisions:
Makes decisions with moderate impact - affects only those in immediate work area and may affect other work units.

Equipment Usage:
Handles or uses machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Special Comments:

*Ability to communicate effective in writing and orally.  Ability to manage multiple projects, priorities, and activities.  Ability to plan, edit, and proofread reports, articles, and other written materials. Ability to develop and maintain effective working relationships with members of the judiciary, state court personnel and the public.  Must be knowledgeable of court operations and administration, and proficient in the use of Word, WordPerfect and Excel.

How To Apply:

Submit a current and complete State of Florida application and verification of required education (i.e., copy of college degree or college transcript) to:

Office of Court Administration, Room 225
Leon County Courthouse
301 South Monroe Street
Tallahassee, FL 32301
Phone: 850-577-4401
Fax: 850-487-7947

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received in the office by 5:00 p.m. on the closing date.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.