Date: August 23, 2013
Closing Date: September 6, 2013
Position Number: 10304
Position Title: Director of Administrative Services
Location: Eleventh Judicial Circuit Courts, Miami, Florida
Salary Range: $77,484.60 - $156,054.05 (Annually*)
*The appointment salary will be commensurate with education and experience.
The essential function of the position within the organization is to direct and manage administrative services and fiscal programs. The position is responsible for staff supervision, planning and integrating multiple administrative functions and operations, developing and implementing programs and procedures, managing fiscal processes including managing budget, finance and accounting, directing procurement policies and processes including contracts and grants, and performing related administrative functions. The position develops and implements programs within organizational policies; reports major activities to executive level administrators through conferences and reports.
*This is a highly professional position directing, managing and administering the Administrative Services Division of the Administrative Office of the Courts, Eleventh Judicial Circuit. The position is responsible for staff supervision, planning and integrating multiple administrative functions and operations, developing and preparing the circuit’s budget and implementing fiscal programs and procedures, managing fiscal processes including managing budget, finance and cost accounting, travel and performing related administrative functions. The Director of the Administrative Services Division must use independent judgment and discretion, and maintain confidentiality of sensitive issues. The position develops and implements programs within organizational policies and reports major activities to the Trial Court Administrator through conferences and reports.
Education and Training Guidelines:
Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.
Bachelor’s degree in public or business administration, finance, accounting or a closely related field and six years of related experience, including managerial and supervisory experience and knowledge of the business operations of State Courts System.
*A master’s degree and six years of professional experience working in budgeting, finance and accounting preferably in a governmental agency including two years of experience in a supervisory and managerial capacity; or any equivalent combination of education and experience which provides the following knowledge, skills and abilities is preferred.
Plans and directs others in the sequence of major activities and reports on operations and activities which are very broad in scope.
Synthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations; modifies policies, procedures, or methodologies based on findings.
Conducts research to discover new methodologies or to find solutions for unresolved problems.
Mentors others by advising, counseling, or guiding them regarding problems that may be resolved by legal, or other professional principles.
Negotiates or has responsibility and opportunity for achieving widespread economics and/or preventing losses through the development and administration of organization-wide programs and policies.
Uses practical application of fractions, percentages, ratios and proportions, measurements, or logarithms; may use algebraic solutions of equations and equalities, deductive geometry, and/or descriptive statistics.
Reads and interprets advanced professional materials; writes extremely complex reports and papers; speaks to high level professional groups.
Responsible for long-range goals, planning, and methodologies. Decision-making is the focus of the job, affecting entire organization and surrounding population; works in an unstable environment with frequent changes in conditions, completing priorities and changing policies.
Complexity of Work:
Performs work involving the application of broad principles of professional management and leadership to solve new problems for which conventional solutions do not exist; requires sustained, intense concentration for accurate results and continuous exposure to unusual pressure.
Impact of Decisions:
Makes decisions with severe impact - affects entire organization, other activities/organizations, the general public, and a wide geographic area; damage is highly likely.
Establishes methods and procedures for acquiring and handling machines, tools, equipment, or work aids involving extensive latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing, spreadsheets or custom accounting applications.
Safety of Others:
Involves management level responsibility for application and interpretation of the policies regarding the provision of continuous enforcement of the laws and standards of public health and safety
- Extensive knowledge of the principles of public and business administration and organizational and management analysis;
- Extensive knowledge of the principles, policies, procedures and techniques of budgeting, finance, accounting and procurement and their applications to government;
- Extensive knowledge of the legislative process, including the budget process;
- Extensive knowledge of the laws, rules and regulations relative to financial records and reports;
- Extensive knowledge of accounting systems, operating activities and fiscal programs of the state and county;
- Knowledge of the Florida State Courts System and Court Administration;
- Knowledge of the organization, functions, responsibilities, procedures of the courts and internal control systems;
- Ability to perform daily work involving written or numerical data, make arithmetic calculations using practical application of fractions, percentages, ratios and proportions and accurately summarize and monitor complex budgetary information including descriptive statistics into an understandable format;
- Ability to synthesize or integrate analysis of data or information to discover facts or develop knowledge or interpretations; modifies policies, procedures, or methodologies based on findings;
- Ability to conduct research to discover new methodologies or to find solutions for unresolved problems;
- Ability to negotiate and achieve widespread economics and/or prevent losses through the development and administration of organization-wide programs and policies;
- Ability to read and interpret advanced professional materials; write complex reports and papers; speak to high level professional groups;
- Ability to develop long-range goals, plans, and methodologies including a plan of anticipated needs and expenditures. Decision-making is the focus of the job, affecting the entire organization and surrounding population.
- Ability to work in an environment with frequent changes in conditions, competing priorities and changing policies;
- Ability to apply broad principles of professional management and leadership to solve new problems for which conventional solutions do not exist; requires sustained, intense concentration for accurate results and continuous exposure to unusual pressure;
- Ability to plan, conduct studies designed to improve the management of the courts and make recommendations and/or decisions that impact the entire organization, other activities and organizations and the general public;
- Ability to develop and administer contract management policies, understand terms of vendor contracts and resolve contract disputes;
- Ability to track and interpret proposed legislation that affects budgeting, finance and accounting and purchasing policies and procedures;
- Ability to exercise judgment and discretion in devising, installing and interpreting court policies, rules and regulations;
- Ability to direct professional level staff in the sequence of major activities in a manner conducive to full performance and high morale and report on operations and activities which are very broad in scope;
- Ability to mentor others by advising, counseling, or guiding them regarding problems that may be resolved by professional principles;
- Ability to establish and maintain effective working relationships with others;
- Ability to use a personal computer and budgeting, finance and accounting and purchasing software applications and systems;
- Ability to conduct conferences and meetings and to express ideas clearly, concisely and effectively in writing and orally before executives, managers, judges, and other public officials;
- Ability to manage time and resources and maintain confidentiality and discretion concerning sensitive budgetary issues.
COMMUNICATIONS: Conveys and receives information in person, by telephone and electronic mail.
WORKING CONDITIONS: Moderate noise; business office setting.
PHYSICAL DEMANDS: Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.
How To Apply:
Submit a current and complete State of Florida Employment online at: www.jud11.flcourts.org
For additional information, questions or concerns, please contact:
Office of Personnel Services at 305-349-7351.
An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 5:00pm on the closing date.
The successful applicant will be subject to a criminal background check.
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.
If you need an accomodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.