Current Job Opportunity

Date: November 4, 2009

Closing Date: November 20, 2009

Position Number: 11646

Position Title: Personal Secretary I

Job Location: Office of the State Courts Administrator, Deputy State Courts Administrator's Office, Tallahassee, Florida

Salary Range: $2,638.72 - $5,013.57 (Monthly*)

*The successful candidate will be hired at the minimum salary.

The essential function of the position within the organization is to provide advanced organizational and secretarial support to departmental operations. The position is responsible for performing organizational and clerical tasks of responsibility. The position works under general supervision of the Deputy State Courts Administrator independently developing work methods and sequences.

Examples of Work Performed:

Coordinates and supports activities and work of the supervisor and his/her management team as directed.

Reviews reports, documents, policies and requests for accuracy and validity; makes recommendations for action or approval.

Serves as liaison to groups/departments throughout the Courts System, such as the Marshal’s office or trial court administrators, facilitating meetings, conference calls, and responding to inquiries.

Provides assistance and leadership to other administrative support staff individually and through staff meetings; assists in revising and setting policies for OSCA.

Maintains office calendar, setting meetings, appointments and conference calls; attends meetings and takes and transcribes notes.

Assists with budget management, oversight of special projects, and in procuring supplies and equipment.

Performs clerical tasks such as preparing and typing correspondence and similar documents observing strict confidentiality, performing data entry, faxing, telephoning or photocopying.

Education and Training Guidelines:

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.

Bachelor’s degree in business, public administration, English or a closely related field and five years of related experience.

Competencies:

Data Responsibility:
Compiles, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:
Provides assistance to people to achieve task completion; may instruct or assign duties to coworkers.

Assets Responsibility:
Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.

Complexity of Work:
Performs work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.

Impact of Decisions:
Makes decisions with minor impact - affects only those in immediate work area.

Equipment Usage:
Handles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing.

Special Comments:

*Secretarial Certification preferred.

How To Apply:

Submit a current and complete State of Florida application and verification of required education (i.e., copy of high school diploma, copy of college degree or college transcript) to:

Office of Personnel Services
Florida Supreme Court Building
500 South Duval Street
Tallahassee, Florida 32399-1900
Phone: (850) 487-0778; Fax: (850) 488-3744

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 5:00pm on the closing date.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.