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Home | Administration & Funding | Employment | Jobs | 00033 - Executive Assistant to State Courts Administrator

Current Job Opportunity

Date

October 10, 2019

Closing Date

October 24, 2019

Position Number

00033

Position Title

Executive Assistant to State Courts Administrator

Job Location

Office of the State Courts Administrator; Tallahassee, Florida

Salary Range

$50,882.25

Job Description

The essential function of the position within the organization is to provide high-level administrative support to the state courts administrator.  The position is responsible for preparing and proofreading correspondence and other documents, communicating complex information, managing the state courts administrator’s schedule and coordinating other meetings, and tracking office expenditures.  The position works independently, reporting major activities through periodic meetings.

Education and Training Guidelines

Education:

Refers to job specific training and education that is recommended for entry into the position.  Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree.

Experience:

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks.  Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Five years of related experience.

Competencies

Data Responsibility:

Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation.  Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Synthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations; modifies policies, procedures, or methodologies based on findings.

People Responsibility:

Refers to individuals who have contact with or are influenced by the position.Instructs or trains others through explanation, demonstration, and supervised practice, or by making recommendations on the basis of technical disciplines.

Assets Responsibility:

Refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money.

Mathematical Requirements:

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.

Uses practical application of fractions, percentages, ratios and proportions, measurements, or logarithms; may use algebraic solutions of equations and equalities, deductive geometry, and/or descriptive statistics.

Communications Requirements:

Involves the ability to read, write, and speak.

Reads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups.

Complexity of Work:

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.

Performs work involving the application of principles of logical thinking or legal practice to diagnose or define problems, collect data and solve abstract problems with widespread unit or organization impact; requires sustained, intense concentration for accurate results and continuous exposure to unusual pressure.

Impact of Decisions:

Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals.

Makes decisions with moderately serious impact - affects work unit and may affect other units or citizens.

Equipment Usage:

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products.  A thing is tangible and has shape, form, and other physical characteristics.

Handles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, software programs, such as word processing or custom applications, scanners or LCD projectors

Safety of Others:

Refers to the responsibility for other people’s safety, either inherent in the job or to assure the safety of the general public.

Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Special Comments

Desirable Qualifications:

Experience providing high-level administrative support to an executive level position, state senior management official, or comparable professional.

Experience interacting with judges, elected officials, executive level managers, and the public.

Excellent writing, grammar, and proofreading skills.

Experience with state travel, purchasing, purchasing card, and other administrative systems and procedures.

How to Apply

Submit a current and complete State of Florida application to the People First Service Center online at https://peoplefirst.myflorida.com/logon.htm.

For additional information, please contact Debbie Howells at 850-922-5081.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59:00 p.m. on the closing date.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.