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Current Job Opportunity

Date

January 31, 2019

Closing Date

OPEN UNTIL FILLED

Position Number

09397

Position Title

Deputy Clerk II

Job Location

Fifth District Court of Appeal, Daytona Beach, Florida

Salary Range

$2,792.67 Monthly

Job Description

The essential function of the position is to perform detailed clerical tasks for the Office of the Clerk of Court in the processing of appellate case files.  The position is responsible for accepting, docketing and delivering files and mail, filing closed civil and criminal files, scanning documents as necessary, filing and retrieving civil and criminal records for argument, returning civil and criminal records, and making requested photocopies.  Answering phones and handling inquiries and requests made in person also comprise a portion of the function of the position.  Other duties as assigned.  The position works under general supervision as the position requires effective prioritization of assigned tasks.  Collects, classifies and formats data and information.  Cross-training on the duties of other positions is required so that the qualified applicant can perform all essential duties assigned to him or her.

Education and Training Guidelines

Education:

Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Associate’s degree in law, office skills or a closely related field.

Experience:

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience. Three years of related experience.

Competencies

Data Responsibility:

Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Collects, classifies, and formats data or information.

People Responsibility:

Refers to individuals who have contact with or are influenced by the position. Provides assistance to people to achieve task completion.

Assets Responsibility:

Refers to the responsibility for achieving economies or preventing loss within the organization. Requires minimum responsibility for only small amounts of case for court fees, small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols. Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:

Involves the ability to read, write, and speak. Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.

Complexity of Work:

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures. Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.

Impact of Decisions:

Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals. Makes decisions with moderate impact - affects those in work unit.

Equipment Usage:

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics. Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing and Case Management System. Ability to lift boxes weighing up to 25 pounds over their heads.

Special Comments

Excel spreadsheet training is a plus.
Knowledge, Skills and Abilities
Involves the ability to communicate effectively via the written and a spoken word.  Computer skills are required as the Office of the Clerk of Court is computerized and all attorney-related communications are performed electronically.  The competitive candidate will be detail-oriented, have excellent inter-personal skills, and possess the ability to work independently after training.

How to Apply

Submit a current and complete State of Florida application and resume to:

Justine Sierzega, Chief Deputy Marshal
300 South Beach Street
Daytona, Florida  32114
State of Florida applications are also available at the Fifth District Court of Appeal, or by accessing the web site:  http://www.5dca.org/.  Application packages are not accepted by email or by FAX. 

An application must be submitted for the position listing the appropriate class title and position number for which you are applying.  Your application must be received by 11:59 pm on the closing date. The successful applicant will be subject to a criminal background check.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the contact person listed the announcement. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.