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Home | Administration & Funding | Employment | Jobs | 11080 - Administrative Secretary II

Current Job Opportunity

Date

June 10, 2019

Closing Date

OPEN UNTIL FILLED

Position Number

11080

Position Title

Administrative Secretary II

Job Location

Ninth Judicial Court, Orlando, Florida

Salary Range

$30,320.04 Annually

Job Description

The Administrative Secretary II position is responsible for performing a variety of administrative and secretarial duties assisting in managing the daily operations and support functions of the General Magistrate office and is specifically assigned to support two General Magistrates.  Duties include preparing form reports and court orders; preparing legal correspondence for signature; preparing and maintaining docket calendar for the magistrate; preparing and inputting legal documents and forms from rough draft; inputting case disposition information; maintaining appointments and screening calls; contacting attorneys and litigants concerning cases.

Education and Training Guidelines

An Associate's degree and two years of experience in administrative support or administrative work is preferred. Administrative support or administrative work experience may substitute for educational experience on a year for year basis.

Competencies

Data Responsibility:

Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Collects, classifies, formats, copies, transcribes, enters and posts data or information and computes or performs arithmetic operations.

People Responsibility:

Refers to individuals who have contact with or are influenced by the position. Provides assistance to coworkers to achieve task completion; may instruct or assign duties to coworkers. Requires frequent contact with judges, SCS managers, other state or local agencies, and the public.

Assets Responsibility:

Refers to the responsibility for achieving economies or preventing loss within the organization. Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money.

Mathematical Requirements:

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:

Involves the ability to read, write, and speak. Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.

Complexity of Work:

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures. Performs semi-skilled work involving set procedures and rules but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.

Impact of Decisions:

Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals. Makes decisions with minor impact - affects only those in immediate work area.

Equipment Usage:

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics. Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or spreadsheets.

Special Comments

State funded position and benefits.

Will work at the direction of the General Magistrate. Must exercise a high degree of judgment, tact and diplomacy. Must be able to work independently but under the supervision of the General Magistrate. Must be self-motivated and able to work closely with others. Must maintain confidentiality. Must have excellent computer skills.  Must have the ability to quickly acquire proficiency with a variety of computer programs, including clerk case management system.  Must have effective use of business English, spelling, grammar and punctuation.  Must have superior organizational skills.  Must have the capability to interact professionally and maintain effective working relationships with others, including judges, coworkers, government officials, law enforcement, clerk’s office and the public.

How to Apply

Submit State of Florida application, cover letter, and verification of educational.

Please go to the following link for full posting and to apply:

https://www.ninthcircuit.org/about/careers/administrative-secretary-ii

For additional information, please contact Human Resources at (407)836-2261.
The successful applicant will be subject to a criminal background check.
We are an equal opportunity employer.
We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.