Home | Administration & Funding | Employment | Jobs | 11104 - Administrative Secretary II

Current Job Opportunity


October 3, 2019

Closing Date

October 15, 2019

Position Number


Position Title

Administrative Secretary II

Job Location

Eighteenth Judicial Circuit Court; Sanford, Florida

Salary Range

$2,526.67 monthly

Job Description

The essential function of the position within the organization is to provide organizational, secretarial and administrative support for a State Courts System manager including Trial Court Administrator, Clerk of Court, or District Court Marshal. The position is responsible for office tasks of high responsibility. The position works under general supervision independently developing work methods and sequences.

Education and Training Guidelines


Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Associate’s degree.


Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience. Two years of experience.

Licenses, Certifications, and Registrations Required:

Refers to professional, state, or federal licenses, certifications, or registrations required to enter the position.



Data Responsibility:

Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Collects, classifies, formats, copies, transcribes, enters and posts data or information and computes or performs arithmetic operations.

People Responsibility:

Refers to individuals who have contact with or are influenced by the position. Provides assistance to coworkers to achieve task completion; may instruct or assign duties to coworkers. Requires frequent contact with judges, SCS managers, other state or local agencies, and the public.

Assets Responsibility:

Refers to the responsibility for achieving economies or preventing loss within the organization. Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies, or small amounts of money.

Mathematical Requirements:

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:

Involves the ability to read, write, and speak. Reads journals and manuals; composes reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.

Complexity of Work:

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures. Performs semi-skilled work involving set procedures and rules but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.

Impact of Decisions:

Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals. Makes decisions with minor impact - affects only those in immediate work area.

Equipment Usage:

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics. Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or spreadsheets.

Special Comments

Knowledge, Skills, & Abilities

  • Ability to communicate effectively and in a professional manner with the judiciary, all court personnel and outside agencies.   
  • Knowledge and experience operating a computer using Microsoft Office programs such as Outlook, Word, Access and Excel.
  • Ability to type, compose, proofread, and edit correspondence and reports.
  • Ability to efficiently organize and prioritize work and meet deadlines.
  • Ability to exercise discretion and confidentiality.
  • Ability to work independently, establish work priorities, and meet deadlines.

Desirable Qualifications: Knowledge of Family Law case procedure is preferred.

How to Apply

In order to be considered, a current and complete State of Florida application is required for consideration and must be received by Court Administration no later than 12:00 p.m. on Tuesday, October 8, 2019. Please submit application and packet via email:

Click Here to Apply

Criminal Justice Center – Seminole County Court Administration – Eighteenth Judicial Circuit Attention: Human Resources, Kelly Bierfreund 101 Eslinger Way Sanford, Florida 32773 (407) 665-4930

Only complete and current State of Florida applications with any and all required supporting documentation will be considered. Resumes may be attached as supplemental documentation only and will not be accepted as stand-alone documents. Any submission for the above position that does not meet the listed requirements will be deemed incomplete and not eligible for further consideration, and as such will be returned to sender. In addition, applications received in Court Administration office after 12:00 p.m. on the stated deadline will not be eligible for further consideration, and as such, will be returned to sender.

If you are selected to be interviewed, you will be contacted by this office, no later than October 18, 2019. If you have not been contacted by this date, you were not chosen to be interviewed and therefore, will receive no further communication from this office. Please be assured that your application received our full attention.

All information provided will be a public record and will be released upon request, unless exempt or confidential per Florida Statutes or Public Records Exemption rules.

The Eighteenth Judicial Circuit is an equal opportunity employer that actively pursues and hires a diverse workforce. We do not discriminate on the basis of nor manifest by words or conduct, bias or prejudice based on race, color, religion, age (40 or older), sex (including gender identity, sexual orientation and pregnancy), national origin, language, marital status, socioeconomic status, or disability or genetic information, which does not preclude performance of essential job functions, and reasonable accommodation(s) is provided, as necessary and judicious.  If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, the provision of certain assistance.  Please notify Court Administration at 407-665-4227, prior to the application deadline.  If you are hearing or voice impaired, please call through the Florida Relay Service (TDD) 1-800-955-8771.

Background Check:

Employment is provisional pending the results of a successful background investigation and fingerprinting.


Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.  The Eighteenth Judicial Circuit participates in the U.S. Government’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process for all state-funded positions.  E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment.

At-Will Employment:

Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State Systems serve at the pleasure of the appointing authority and do not attain tenure rights, i.e., employees can be terminated with or without cause by the Court.