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Current Job Opportunity

Date

February 8, 2019

Closing Date

February 21, 2019

Position Number

11816

Position Title

Court Program Specialist II

Job Location

Eleventh Judicial Circuit, Miami, Florida

Salary Range

$36,115.32 Annually

Job Description

The essential function of the position within the organization is to assist judges and magistrates with the timely disposition of cases through case management, case monitoring and program implementation. The position is responsible for providing information to litigants and trial court staff, reviewing filings and making referrals to community-based services, managing and preparing cases for court hearings and briefing judges, attending hearings, and other trial court proceedings, maintaining record/filing system, training and assisting new departmental personnel, scheduling hearings, and performing related administrative support functions. The position is responsible for collecting and reporting on case/program data and maintaining databases as needed. The position works under general supervision of a court manager developing work methods and sequences.

Education and Training Guidelines

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.  

Bachelor’s degree in public or business administration, criminal justice, psychology, sociology or a closely social science related field and three years of professional administrative analytical related experience.

Master’s degree may substitute for one year of the required experience.

Juris doctorate degree may substitute for two years of the required experience.

Competencies

Data Responsibility:
Coordinates or determines time, place, or sequence of operations or activities based on analysis of data and executes determinations or reports on events.

People Responsibility: 
Persuades or influences others in favor of a service, course of action, or point of view.

Assets Responsibility: 
Requires responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements: 
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements: 
Reads professional publications; composes complex reports and manuals; speaks formally to groups outside the organization.

Complexity of Work: 
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures.

Impact of Decisions: 
The impact of errors is extremely serious – affects work unit and affects other units or citizens.

Equipment Usage: 
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing or spreadsheets.

Safety of Others: 
Requires responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Special Comments

Various Positions Available.  

Knowledge, Skills and Abilities

  • Graduation from a four year college or university with a Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely related field.
  • Three years of professional administrative analytical related experience required.
  • Three years of paralegal experience preferred;
  • Master’s degree may substitute for one year of the required experience;
  • Juris Doctorate degree may substitute for two years of the required experience;
  • Paralegal Certificate highly preferred;

The following knowledge, skills and abilities:

 

• Knowledge of legal terminology and legal format.

• Thorough knowledge of legal secretarial practices and procedures.

• Thorough knowledge of business English, spelling, punctuation, and arithmetic.

• Thorough knowledge of modern office practices, procedures, equipment and systems.

• Knowledge of court case management principles.

• Knowledge of courtroom protocol.

• Ability to supervise staff.

• Ability to communicate clearly and concisely, orally and in writing.

• Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.

• Ability to make routine decisions in accordance with established policies and procedures.

• Ability to establish and maintain administrative, fiscal, and general records and to prepare reports and answer questions from records.

• Ability to compose correspondence on routine matters and to perform routine office management tasks without referral to supervision.

• Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.

• Ability to operate a personal computer, typewriter, word processor, data entry equipment, and other standard office equipment accurately and rapidly.

• Ability to maintain confidentiality and discretion concerning case management.

• Ability to analyze data and case information.

• Ability to identify problems and make recommendations for improvements.

• Ability to establish work priorities and meet deadlines.

• Excellent customer service skills.

How to Apply

To apply, please visit the 11th Judicial Circuit’s website found here: www.jud11.flcourts.org   

For additional information, please contact Viviana Aranzazu at  (305)349-7354 office; (305)349-7355 fax or visit:  www.jud11.flcourts.org
The successful applicant will be subject to a criminal background check.  

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.